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How do you currently stack up against these basic HIPAA requirements? Click here.

Breaches Affecting 500 or More Individuals

Here are a few key HIPAA definitions you should be familiar with in order to understand your regulatory obligations.

  • Covered Entity (CE): A health plan or a health care provider who stores or transmits any health information in electronic form in connection with a HIPAA transaction.
  • Business Associate (BA): Any entity that uses or discloses protected health information (PHI) on behalf of a covered entity (e.g. group health plan, hospital, etc.). Furthermore, it is any person or organization who, on behalf of a covered entity, performs (or assists in the performance of) a function or activity involving the use or disclosure of PHI. Examples include: storage services, MSPs, IT providers, lawyers, billing services, shredding services, document scanning services and cloud storage providers, to name a few.
  • Business Associate Agreement (BAA): A contract entered into between two HIPAA-beholden entities (either between a CE and BA or between two BAs). A good BAA defines liability in the event of a PHI breach. It acknowledges that both entities entering into the agreement will handle PHI in accordance with HIPAA regulation. BAAs must be executed before any PHI can be legally shared.
  • Protected Health Information (PHI): Any information collected by a CE that can be used to identify a patient or their health records is considered PHI. This includes name, address, date of birth, phone number, email address, social security number, medical record number, health insurance ID number, or full facial photograph, among others. Electronic PHI (ePHI) is any PHI maintained in an electronic format, including electronic health records (EHR).

Office in the Cloud for healthcare firms
Start with our Compliance + Security plan:

The services in our Compliance and Security plan address the HIPAA HITECH Act and are complemented by HIPAA Business Associates Agreements to comply with the 2013 HIPAA Omnibus Rule. In addition to the services included in this plan, we recommend you consider adding Hosted PBX and Skype for Business.

CIO Dynamics security, reliability, onboarding, support and regulatory compliance—are designed to ensure that nothing distracts you and your employees from adding value to your business.

Physicians already spend 22% of time on paperwork for insurance, billing and compliance. And the pressures for efficiencies are increasing:

  • The Affordable Care Act is expanding the number of insured and generating an influx of new patients.
  • The Federal HITECH Act requires Covered Entities to implement EMR.
  • HIPAA mandates tied to potential fines make patient privacy non-negotiable.
Take assestment

The pressure is increasing on healthCARE firms

** Please ask for our 30 days, no risk, free trial with no commitment and or credit card required. Call 321.765.3962 for assistance.

For healthcare organizations who need HIPAA-compliant email and file sharing, the CIO Dynamics Compliance and Security plan provides the assurance of independently audited services backed by a Business Associates agreement, and that includes secure mobility, file collaboration and web app single-sign-on services.  Unlike other solutions, CIO Dynamics provides a worry-free experience that is easy to deploy and manage, all from one vendor.

CIO Dynamics gives you security and privacy controls for protected health information
CIO Dynamics services are designed to meet the privacy and security requirements for Protected Health Information (PHI). Our policies, procedures, technologies and services are audited by an independent party to validate conformance with HIPAA privacy and security requirements, and CIO Dynamics will execute a HIPAA Business Associate Agreement with Covered Entities.

Secured Cloud services  for healthcare

Facilitate compliance with federal and state laws, including:


  • Health Insurance Portability and Accountability Act (HIPAA)
  • Sarbanes-Oxley Act (SOX)
  • Gramm-Leach-Bliley Act (GLBA)
  • California Security Breach Notification Act (SB 1386)
  • Payment Card Industry Data Security Standards (PCI DSS)
  • Personal Information Protection and Electronic
  • Documents Act (PIPEDA)
  • EU Data Privacy Protection Directive

Single sign-on technologyaugments authentication, providing management controls and usage tracking to ensure that protected patient data doesn’t get into the wrong hands—or become visible to those without authorization to see and use it.

Why encryption matters:
Data encryption protects patient information and provides safe harbor against penalties and notification rules.

The Health Insurance Portability and Accountability Act (HIPAA) was signed into law in 1996. It has gained notoriety for establishing regulatory standards around patient data security and privacy. Just recently, however, the U.S. Department of Health and Human Services (HHS) Office of Civil Rights (OCR) significantly has ramped its HIPAA audit program, with an increased focus on risk assessments.

  • Identity and access management
  • Information protection
  • Device and application management
  • Cyber intrusion detection

Secure, reliable email, file sharing, voice and essential IT services to protect patient privacy and assure HIPAA compliance.

Get The Best of Both Worlds
The benefits of cloud-based IT services + the HIPAA compliance healthcare providers need